We design and build automation systems around how your organisation already operates, not around a generic software package. Built for teams that run on rules, scheduled checks and a paper trail: decontamination, water safety, estates compliance, healthcare and beyond.
Every organisation has its own rules, steps and exceptions. Off-the-shelf tools force those into one generic mould. Katalyst starts with how your work actually runs, then builds the automation to fit.
The teams that gain most have the same shape: rules to apply, checks on a schedule, and an evidence trail someone has to produce on demand. Right now that trail usually lives in one person's inbox and a folder nobody wants to open at inspection. That is the leak: the hours, the evidence, the follow-ups that quietly slip through the gaps. We stop it. These are the areas we work in most, though the pattern reaches well beyond them.
Cycle records, validation schedules, breakdown reporting and the audit trail behind every tray. Turn the folder everyone scrambles for at inspection into a live, standing record.
Legionella testing cadence, temperature checks, remedial actions and the evidence chain for CQC. One record leadership can see, instead of many spreadsheets held in one person's inbox.
Enrolments, competency checks, renewals and certification, moved off memory and into a process the organisation owns. The know-how stops living in one person's head.
Repair reporting, inspection cadence, damp and mould cases and the evidence a regulator asks for. Turn the trail that currently lives across inboxes and spreadsheets into one record you can produce on request.
These screens come from an example intake-and-review process. They show the kind of system we build. They aren't a proposal for any one organisation.
Common questions answered the moment they arrive, day or night, always within the limits you set.
Every case checked the same way against your criteria, then passed to your people.
Volume, what's waiting and hours returned, on one screen leadership can read at a glance. Switch tabs for throughput or a site-by-site view.
Receipts, forms and documents logged the moment they arrive, each with its own reference, ready to find in seconds.
Every issue raised, owned, dated and RAG-rated, so nothing sits open and unassigned. The evidence for each one is attached and ready for inspection.
| Action | Owner | Due | Status |
|---|---|---|---|
| Remedial flush, Ward 4 outletRaised from temp check · CA-1043 | JDJ. Doe | Today | Open |
| Re-validate washer-disinfector 2Cycle fault logged · CA-1041 | ASA. Smith | In 2 days | In progress |
| Update TMV service recordAnnual PPM · CA-1038 | MJM. Jones | Done | Closed |
These are five examples. The real list is whatever your process needs.
Intake, receipt capture, scheduling, reporting, hand-offs, chasing, evidence packs. If a task runs on a rule and leaves a record, it can usually be built. We find where the time and evidence leak out, and we stop it, starting with the one costing you the most.
Example only. Names, figures and steps are illustrative. Anything we build would be designed around your own process, rules and priorities, once we understand how your team runs.
We build tailored automation around the workflows with the clearest operational value. These show the range, not a fixed menu. If it runs on a rule and leaves a record, it can usually be built.
Guide enquiries through the right steps, ask the right questions, and move suitable cases forward the same way every time.
Connect forms, email, records and internal processes so work moves without unnecessary manual steps.
Route work to the right person, trigger the next action, and reduce chasing between people and systems.
Keep testing, validation and PPM on schedule, with reminders and a record of what was done and when.
Read messages and documents, draft replies and assemble the evidence pack, always within the limits you set.
Give leadership a clear view of what's happening, what's waiting, and where attention is needed.
A simple, phased way in. You see the shape of the work before anything is built at scale, and nothing is committed until it's clearly worth it.
We sit down with you, learn how the process runs today and where the time goes.
We build a first version around your rules and show it to you. You check it and tell us what to change.
Once it's right, we build the full automation and it runs alongside your team.
Map the first high-value workflow, define what success looks like, and scope the build. Evidence before commitment.
Understand how the process runs today, where the time goes, and what success should look like.
Build one workflow around your own rules and the tools your team already uses.
Report results against today's figures before anything is extended.
We'll map how it runs today, agree what success looks like in figures your board can track, and scope a focused first build. No obligation.
Your request is in. We'll be in touch within two working days to arrange a short call and map your first workflow.
This policy explains how Katalyst collects and uses personal data when you visit our website or get in touch with us. We are committed to protecting your information and handling it in line with UK data protection law, including the UK GDPR and the Data Protection Act 2018.
Katalyst designs and builds tailored automation systems for organisations, primarily in healthcare, decontamination, estates compliance and related regulated sectors. We are a company registered in the United Kingdom. For any privacy matter, contact us at outreach@trykatalyst-io.com. Katalyst is the data controller for the information described in this policy.
We only collect what we need to respond to you and run our website:
We do not ask for special category data, and we ask that you do not send us sensitive personal information or patient data through the website.
We use your information to:
We do not sell your data, and we do not use it for automated decision-making or profiling.
Where you contact us about our services, our lawful basis is our legitimate interest in responding to business enquiries and providing information you have asked for. Where you have given consent (for example, to receive further information), you may withdraw it at any time. Where we are required to keep records for legal or accounting reasons, our basis is legal obligation.
We keep your information confidential and share it only where necessary:
We do not share your enquiry with third parties for their own marketing.
We keep enquiry data only for as long as needed to respond and, where a conversation leads somewhere, for the life of that relationship plus a reasonable period afterward for our records. If an enquiry does not progress, we remove the personal data within a reasonable period. You can ask us to delete your data sooner at any time.
Under UK data protection law you have the right to access the personal data we hold about you, to have it corrected or deleted, to restrict or object to how we use it, and to data portability. To exercise any of these, email outreach@trykatalyst-io.com and we will respond within one month. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk, though we would appreciate the chance to resolve any concern first.
We take appropriate technical and organisational measures to protect your information against loss, misuse and unauthorised access. No transmission over the internet is completely secure, but we work to keep the data you share with us safe.
This website is intentionally light. It does not set advertising or tracking cookies. If we add basic analytics in future to understand how the site is used, we will update this policy and provide a cookie notice at that point.
We may update this policy from time to time. The date at the top shows when it was last revised. Any significant change will be reflected here.
For any question about this policy or your data, contact Katalyst at outreach@trykatalyst-io.com.
These terms govern your use of the Katalyst website. They do not form the contract for any automation work we may carry out for you. Any engagement is governed by a separate written agreement scoped and signed between us. By using this website, you accept these terms.
This website provides information about Katalyst and the tailored automation work we do. It is a starting point for a conversation, not an offer of a specific product at a specific price. Anything we would build for you is scoped individually.
You may use this website for lawful purposes only. You agree not to misuse it, attempt to gain unauthorised access, or interfere with its normal operation. The content on this site is provided for general information.
The examples, figures and screens shown on this site are illustrative. They demonstrate the kind of systems we build and are not a promise of specific results. Any outcome depends on your own process, data and circumstances, and would be discussed and agreed with you before any work begins.
Information on this site is not legal, regulatory, compliance or professional advice. Compliance with frameworks such as HTM standards, CQC requirements or ISO standards remains your organisation's responsibility. Our systems can help you keep records and evidence, but they do not replace your own professional judgement or accountable persons.
The content, design and branding of this website belong to Katalyst unless stated otherwise. You may not copy or reuse it without our permission.
We aim to keep the site available and accurate, but we do not guarantee it will always be uninterrupted or error-free. We may change or update the site at any time.
To the extent permitted by law, Katalyst is not liable for any loss arising from your use of, or reliance on, this website. Nothing in these terms limits liability where it cannot lawfully be limited.
These terms are governed by the laws of England and Wales, and any dispute will be subject to the exclusive jurisdiction of the courts of England and Wales.
Questions about these terms can be sent to outreach@trykatalyst-io.com.
This page summarises how Katalyst handles data when we process personal data on behalf of a client as part of an automation engagement. It sets out our standard position. A full Data Processing Agreement is put in place as part of any signed engagement where we act as a processor. This summary does not itself create a contract.
When you engage Katalyst to build or run an automation that handles personal data belonging to your organisation, you are the data controller and Katalyst acts as a data processor. You decide what data is processed and why. We process it only on your documented instructions.
The nature, purpose and duration of processing, the types of personal data, and the categories of data subjects are defined for each engagement in the signed agreement. We process personal data only to deliver the agreed automation and for no other purpose.
We may use trusted sub-processors (for example, hosting or infrastructure providers) to deliver the service. Where we do, we place appropriate contractual terms on them and remain responsible to you for their handling of the data. We will inform you of the sub-processors relevant to your engagement and of any intended changes.
Where possible we keep processing within the UK. If any transfer outside the UK is needed, we ensure an appropriate safeguard recognised under UK data protection law is in place before that transfer happens.
We maintain technical and organisational measures appropriate to the risk, including access controls, and we keep those measures under review as part of delivering the engagement.
We support you in responding to requests from individuals exercising their rights, and in meeting your breach-notification duties, by providing the information reasonably available to us as processor.
If you are considering an engagement and need our full Data Processing Agreement and current sub-processor list for your governance or procurement process, contact outreach@trykatalyst-io.com and we will provide them.